AttenDesk Privacy Policy

Depending on how your organization uses AttenDesk, we may collect the following information:

Personal and Employee Information

• Full name
• Email address
• Phone number, where provided
• Date of birth, where provided
• Employee ID and employee-related information
• Department and organizational information

Attendance Information

• Punch-in and punch-out records
• Attendance dates and times
• Working hours
• Attendance status
• Step Out and Back To Office status
• Attendance history

Leave and Workplace Information

• Leave requests
• Leave dates and related information
• Leave status
• Workplace notices and related information

Location Information

• Device location when required for attendance verification
• Location information used to determine whether you are within the authorized office area when marking attendance

Device and Notification Information

• Device and application-related information necessary to provide and secure the service
• Push notification token or similar technical information required to deliver notifications

We may use the information collected through AttenDesk to:

• Create and manage employee accounts
• Authenticate users and maintain account security
• Record and manage employee attendance
• Process Punch In and Punch Out activities
• Verify that attendance is being marked from an authorized office location
• Support QR-based attendance verification
• Manage Step Out and Back To Office activities
• Calculate and display working hours and attendance history
• Process and manage leave requests
• Send attendance, leave, workplace, and account-related notifications
• Display notices and other workplace information
• Allow authorized administrators and HR representatives to manage employee information
• Maintain, secure, troubleshoot, and improve AttenDesk
• Prevent unauthorized use, misuse, or fraudulent attendance activity
• Comply with applicable legal and organizational requirements

AttenDesk may request access to your device location when location verification is required for attendance-related activities.

Your location may be used to determine whether you are within the authorized office area when attempting to mark attendance.

Location information is used for the attendance verification functionality and is not intended to be used for unrelated purposes.

If you deny the required location permission, certain location-based attendance features may not function correctly.

AttenDesk may use QR code scanning to verify attendance.

The QR scanning feature may be used to:

• Identify an authorized workplace QR code
• Verify attendance actions
• Support Punch In and Punch Out
• Help prevent unauthorized or fraudulent attendance activity

Camera access may be required when using the QR scanner.

AttenDesk may send push notifications relating to:

• Attendance
• Punch In and Punch Out
• Step Out and Back To Office
• Leave requests and updates
• Workplace notices
• Account-related information
• Other important workplace communications

You may manage notification permissions through your device settings where applicable.

AttenDesk is designed primarily for workplace and employee management.

Your information may be accessible to authorized administrators, HR representatives, or other authorized personnel within your organization when necessary for legitimate workplace management purposes.

We do not sell your personal information.

We may use trusted third-party service providers to host, store, transmit, or otherwise support the operation of AttenDesk.

We may also disclose information when reasonably necessary to:

• Comply with applicable laws, regulations, or legal processes
• Respond to lawful requests from authorities
• Protect the rights, safety, security, and property of AttenDesk, our users, or others
• Detect, investigate, and prevent fraud, abuse, or security incidents

AttenDesk may use third-party services and infrastructure providers for purposes such as:

• Cloud hosting
• Database storage
• Push notifications
• Email communication
• Application security and technical operations

These services may process information on our behalf as necessary to provide and maintain AttenDesk.

We take reasonable technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, loss, misuse, or destruction. However, no internet-based application, transmission, or storage system can be guaranteed to be completely secure.

We retain personal information and workplace records only for as long as reasonably necessary for the purposes described in this Privacy Policy, including:

• Providing AttenDesk services
• Maintaining employee and attendance records
• Supporting organizational requirements
• Meeting legal or regulatory obligations
• Preventing fraud and maintaining security
• Resolving disputes and enforcing applicable agreements

When information is no longer required, it may be deleted, anonymized, or securely disposed of in accordance with applicable requirements.

Certain attendance, employment, or organizational records may need to be retained for a longer period where required by applicable law or by the legitimate requirements of the organization using AttenDesk.

AttenDesk allows users to create accounts.

Users may request deletion of their AttenDesk account and associated personal information through the account deletion mechanism provided by AttenDesk.

The account deletion process and external account deletion webpage will be provided separately and linked from the application and relevant platform listings.

Some information may be retained where necessary for legitimate purposes such as legal compliance, employment or organizational recordkeeping, fraud prevention, security, dispute resolution, or other lawful requirements.

Depending on applicable law and your organization's policies, you may have rights to:

• Request access to personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information where legally applicable
• Request information about how your data is used
• Withdraw permissions where applicable
• Request account deletion

Some requests may be subject to applicable legal, employment, security, or organizational requirements.

AttenDesk is intended for use by employees and workplace users and is not specifically directed toward children. We do not knowingly collect personal information from children for purposes unrelated to the operation of the workplace service.

You are responsible for providing accurate information when using AttenDesk and for notifying your organization or authorized administrator if information associated with your account needs to be corrected.

We may update this Privacy Policy from time to time to reflect changes in AttenDesk, our data practices, legal requirements, or other operational requirements. When changes are made, the Last Updated date at the top of this Privacy Policy will be updated.

By accessing or using AttenDesk, you acknowledge that you have read and understood this Privacy Policy and understand how your information may be collected, used, stored, and shared as described above.